Smart Steps for Moving to Japan
Heading off to study in Japan is super exciting. But it’s natural to feel nervous about everything you need to prepare. That’s why this section will guide you through the most important first steps. From visas to essentials, let’s get your move started right!
How to Apply for a Student Visa
Getting a student visa sounds complicated, but it’s easier than you think once you know the process. First, understand this—you don’t apply for the COE yourself. Instead, the school that accepted you will do that part. Your job is to send them the documents they ask for. These include your passport copy, photos, and maybe proof that you can pay for school. The school checks everything, then applies to Japan’s immigration office on your behalf. This step is called the COE (Certificate of Eligibility) application. And it usually takes 1~2 months to get approved.
Once your COE arrives, it’s your turn. You’ll take it, along with your passport and application form, to the Japanese embassy or consulate. There, you officially apply for your student visa. It’s a pretty quick process—usually just a few days to a couple of weeks. So, don’t stress! As long as you work closely with your school and prepare the documents properly, you’ll get through it without trouble.
Top Packing Tips for Students
Packing for Japan can be stressful if you don’t know what to bring. But if you plan smart, you’ll avoid overpacking and still have everything you need. Start by thinking about what daily life will look like. You’ll need comfortable clothes, personal care items, and any meds you usually take. Of course, you can buy many things in Japan. But your favorite shampoo, special products, or specific medicine may be hard to find. So bring those from home. Also, don’t forget an extra pair of shoes—shoes in Japan often run small.
Besides basics, you’ll want to pack things that make your new life easier. Bring some documents like health insurance info or your student ID if you already have one. Electronics are super important too. Make sure to pack your phone, charger, laptop, and—very importantly—a plug adapter for Japan’s outlets. If you’re staying in a dorm, lightweight items like bed sheets or towels can be helpful. But keep things minimal because your suitcase space is limited. Pack smart, not heavy. You’ll thank yourself later when it’s time to carry your bags through the airport!
Japanese Etiquette You Should Know
Understanding Japanese manners will help you fit in faster and avoid awkward moments. People in Japan really value respect, especially in public spaces. So it’s super important to be quiet on trains, say “すみません (sumimasen)” when passing someone, and bow when greeting. Even small actions like standing in line properly or removing your shoes indoors show good manners. At school or in your dorm, always say hello and thank you—these simple words go a long way. Japanese people will appreciate your effort, even if your Japanese isn’t perfect.
Also, be careful with how you act during meals. Don’t stick chopsticks upright in rice—it’s a funeral custom. And never point at people or wave them over with your palm up. These gestures feel rude in Japan. When paying at a store, use the tray instead of handing cash directly. Even things like using your phone too loudly or eating while walking can seem careless. By learning the culture, you’ll show respect and make friends more easily. And remember, it’s okay to make mistakes—as long as you keep learning!
Japan Prep: Student Essentials
Getting ready for your move doesn’t stop after booking your flight. To live in Japan smoothly, you’ll need to handle a few key things before departure. This section covers the essentials—from documents to money matters—so you can feel fully prepared. Let’s get your basics in place before takeoff!
Money Matters Before You Go
Managing your money before moving is just as important as packing your bags. Start by creating a budget for your life in Japan. Think about rent, food, transportation, school supplies, and fun activities too. Also, research the average monthly costs for students in your city. Living in Tokyo is different from living in Fukuoka or Sapporo. If you already have a scholarship or support from your family, write down exactly how much you’ll get and when. That way, you won’t get surprised later.
Next, prepare how to handle your money while abroad. Many students bring some cash in yen for the first few days. But you’ll also want to open a Japanese bank account later for rent or school fees. Until then, make sure your international debit or credit card works in Japan. Some cards charge extra fees or don’t work in convenience stores. It’s smart to tell your bank about your trip in advance so they don’t block your card. Money might feel like a boring topic, but trust us—feeling financially ready makes your move way smoother.
Essential Packing List
Packing for Japan might feel overwhelming, but knowing what’s really important makes it easier. You don’t need to bring your whole room—just the things that support your daily life and help you feel comfortable. Start with essentials like clothes for each season, toiletries, and any personal medications. While you can buy almost everything in Japan, some items like allergy meds or your favorite hair products may not be easy to find. So bring a few extras just in case. Also, remember Japan uses a different plug shape, so pack a power adapter if needed.
Besides basics, think about daily life and study needs. You’ll need your laptop, charger, and maybe a small bag for weekend trips. If your housing doesn’t come with bedding, bring light sheets or check with your school in advance. Important documents like your passport, COE, insurance papers, and school acceptance letter should be kept safe in a folder. Don’t forget a few comfort items, like snacks from home or a small photo of your family. These little things can make your first days in Japan feel more relaxing and familiar.
Banking & Insurance Setup
Setting up a bank account and insurance in Japan is a must for every student. Without them, paying bills, receiving money, or seeing a doctor can become a major hassle. Luckily, many schools help international students with opening a bank account after arrival. You’ll usually need your residence card, passport, and student ID. Most students use Japan Post Bank or a local branch near their school. Once your account is ready, you can use it for tuition, part-time job payments, and online shopping. And don’t forget—Japan is still a cash-based society, so keep some yen on hand too!
Health insurance is also super important. After moving in, all students are required to join Japan’s National Health Insurance system. It’s affordable and helps a lot when you visit a doctor or dentist. Just bring your insurance card and you’ll pay only 10~30% of the total cost. If your school or country offers extra travel or accident insurance, that’s a good backup too. By sorting out both your bank and insurance early, you’ll feel more secure and ready to enjoy your new life in Japan.
Your Japan Move Made Easy
Moving to another country might sound scary at first. But once you break it down, each step becomes easier and even exciting. In this final section, we’ll cover the practical things that help you settle in smoothly. From insurance to cultural tips and what to expect in your first week—let’s make your Japan life start with confidence!
Travel Insurance Tips
Travel insurance may not seem exciting, but it can save you from big trouble. Things like flight delays, lost baggage, or sudden sickness can happen anytime. So having coverage before you even leave your home country is a smart move. Many companies offer student plans that cover emergencies, hospital visits, and even stolen items. Be sure to compare a few and pick one that includes medical support in Japan. Also, print your policy and save it on your phone—you’ll want both just in case.
Even if you join Japan’s National Health Insurance later, travel insurance still plays a role. For example, it can cover you from the moment you land until your local insurance kicks in. Or, it can help with expensive treatments that Japan’s system may not fully cover. Some plans also include support in English, which is a huge relief if you’re feeling sick or confused. Don’t leave this until the last minute—research and buy your policy at least 1~2 weeks before your flight. It’s a small step that can make a huge difference when things don’t go as planned.
Cultural Do’s & Don’ts
When you live in Japan, following the culture isn’t just polite—it helps you connect faster and avoid awkward moments. For starters, people in Japan value silence and harmony. So on trains or buses, keep your voice low and set your phone to silent. It’s also normal to bow when greeting, and to say “すみません (sumimasen)” to get someone’s attention. Even small actions like removing shoes at the entrance or lining up properly show respect and help you blend in. You’ll quickly notice how smooth life becomes when you follow these unspoken rules.
But some habits from your home country might be seen as rude in Japan. For example, don’t eat while walking, and never point your finger at someone. If you’re invited to someone’s home, bring a small gift—this is called “手みやげ (temiyage)” and it’s appreciated. And when using chopsticks, don’t stick them upright in your rice. That’s connected to funerals and feels disrespectful. Don’t worry if you make mistakes in the beginning. Most people are kind and understand you’re still learning. Just keep observing and asking questions—it’s the best way to grow and fit in.
First Week Essentials
Your first week in Japan will feel like a mix of excitement and confusion—but that’s totally normal. So to make things easier, focus on a few simple tasks. First, register your address at the city office within 14 days of arrival. You’ll need your residence card and maybe your passport. Then, sign up for National Health Insurance—it’s required and super helpful. Some schools help with this, so don’t hesitate to ask. Also, get a SIM card or pocket Wi-Fi so you can stay connected right away. And don’t forget to explore your neighborhood—you’ll feel at home faster if you know where the grocery store and station are.
You should also take time to meet people. Go to your school’s orientation, talk to other students, and don’t be shy. Everyone’s nervous at the start, so saying “Hi” is all it takes. Set up your bank account early, and check your school schedule and any paperwork they need. At night, get good sleep and don’t try to do everything at once. Adjusting to a new place takes time, but every day will feel easier. If you stay curious, stay kind, and stay open—you’ll start loving your new life in no time.